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99.9% SLA | Daily Backup
24x7 Live Phone Support |
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| Featured Customer
See how this company solved their business needs for
a robust and easy-to-use collaborative technology
available from anywhere. |
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Archiving & Compliance Solution for E-mail:
Preserve your Reputation, Integrity & Control
With today's strict regulatory, legal and everyday business requirements, the
demands on organizations to maintain e-mail recordkeeping have never been more
stringent. Both federal and state courts have increasingly been requiring the
production of relevant electronic documents, including e-mail with attachments.
ASP-One and Global Relay offer you a solution that will help your company store,
manage and monitor e-mail data
in a more structured and auditable way.
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Protect Your Company with a Warning System
The Compliance Reviewer works with the
Message Archiver to help reduce your company's liability against e-mail
distributed via your e-mail system. As part of a comprehensive Archiving
and Compliance Solution, Compliance Reviewer monitors your company's
policies and procedures, enforces them and
supports compliance with
regulatory and corporate mandates.
At-a-Glance:
Compliance Reviewer uses WORM (write-once, read-many) back-up with
write-verification to ensure message integrity and authenticity. Within
the system, your company can implement a flexible, multi-tier e-mail
monitoring system, consisting of Reviewer(s) and Super Reviewer(s) to
review flagged e-mail.
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Flagged for Review |
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Viewed, Action Required |
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Compliant |
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Non-Compliant |
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Closed |
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Escalated |
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Flagged for Review |
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Viewed, Action Required |
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Compliant |
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Non-Compliant |
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Closed |
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Restricted |
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Attorney-Client Privileged |
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Personal |
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With the Compliance Reviewer the e-mail of any user can be flagged for
review using any combination of the following methods:
- Real-time import scanning for keyword or phrase violations (a list of
suggested words is provided)
- Structured query, using various search criteria
- Defined random sampling rules (by user, user group, company as a
whole)
A Reviewer (typically the owner, manager or HR personnel) can instantly
retrieve any flagged e-mail for review, then evaluate and select the
appropriate action icon (see list on the right) to log the status of the e-mail. A first-level
Reviewer may escalate non-compliant e-mails to a Super Reviewer for
further evaluation.
View organizational structure and access permissions
Key Features Include:
- Access to advanced monitoring and review functions via any secure Web
browser
- Automated flagging of e-mail based on import scanning, structured
query or random sampling
- Review of e-mail messages and attachments, or rapid review of headers
only, with virtually no latency
- Application of keyword flagging rules to all or any complication of
incoming, internal and outgoing e-mail
- Highlighted keyword search
results within the e-mail for
quick
reference
- Customizable keyword list for import scanning, which can exclude
specific words and phrases (e.g. disclaimers)
- Ability of Reviewer to log e-mail review history with action icons and
predefined or issue-specific comments
- Reviewer-defined folders to categorize e-mail for organizational or
litigation purposes, with fast export to CD
- Detailed time-stamped logs with audit trail history or each executed
review and related actions taken
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